Roommates and Room Changes
In an attempt to create compatible living conditions, roommates are assigned together based on their Academic Year Agreement. CMC does not discriminate on the basis of race, ethnicity, age, religion, sexual orientation, or physical/mental disability. CMC selects roommates based on gender. As there are varying issues including capacity, it is difficult to make changes once the semester begins. Residents are able to request a change of room after the first two weeks of each semester (the room change request forms are available at the front desk of the residence hall). Please be advised that unauthorized room changes may result in judicial action. Pending mediation, a change may be considered in cases of extreme conflict. Each resident is encouraged to discuss roommate or personal concerns with a Residence Life staff member. Clarifying mutual needs and expectations early in the semester can help prevent many common problems.
Room Consolidation
As stated in the Academic Year Agreement, CMC reserves the right to change room assignments, and/or consolidate vacancies at any time in the interest of health, discipline, occupancy, or for the general welfare of the student.
Residents who are asked to consolidate may request permission from the Assistant Coordinator to keep their current double rooms as single rooms. If such permission is granted, based upon occupancy availability, those residents will pay a higher fee for the balance of the semester.
Failure to consolidate or lack of cooperation with a room assignment process may result in charges and/or judicial action.
Single Room Regulation
The availability of single rooms is determined by occupancy status of the hall. If a space becomes available, a single room may be offered based on the priority list. To get on the list, stop by the Office of Residence Life. Spring semester is generally the time that a few single rooms become available. Residents who request and receive a single room will have to complete paperwork and be charged a prorated single room rate, if applicable. In the case of high occupancy, your single room may not be guaranteed to continue into the spring semester if you received it in the fall.
Room Condition
Residents are responsible for the condition of their room and bathroom and collectively for the common living areas they share. As a resident you are required to inspect your room and record its condition on a room condition form (RCF) upon arrival. Any pre-existing damage or wear to the items on the RCF must be noted. We urge each resident to be very specific on the room inventory. You will be asked to sign this form after moving in, and it is important that you take the time to inspect the room carefully. Students are personally responsible for restoring the room to the level of cleanliness at check-in. Students are financially obligated for the repair or reconditioning of the room. Students may not perform their own repairs or hire any contractor or trades person to do so. Prior written permission must be obtained from the Coordinator or Assistant Coordinator of Student Life for any alterations. Any discrepancies found during check-out will be billed to the student or divided between roommates, and could result in loss of the security/damage deposit.
Furniture and Room Personalization
While we attempt to furnish each room with all the basic essentials, we recognize that a comfortable living environment is individualized, so adding furniture to a room is permitted as long as it does not create a health or fire safety hazard or damage the room in any way. Please note, residents CANNOT remove any college owned furniture from a room or campus. We do not have the storage space for items to be removed. When/if rearranging furniture, please keep the following guidelines in mind:
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Other than bunking beds in the manner for which they are designed, no furniture is to be stacked. This causes damage to furniture as well as poses a safety hazard.
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Flipping bedsprings or putting mattresses or bedsprings on the floor is not permitted, due to the damage this causes. Mattresses/bedsprings are not to be used as a shelving unit.
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Residents will be responsible for the condition of college owned furnishings in their room and will be charged for any costs to repair or replace damaged or missing furniture. Furniture is not to leave the room to which it is assigned. Severely damaged and missing furniture will be billed to the student at repair or replacement cost. Allowances are made for reasonable wear and tear.
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At no point may a room arrangement block exits or windows.
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The following items are prohibited, and may result in judicial action/sanctions:
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Personally crafted lofts, bunks, platforms, or structures of any type
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Dart boards
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Hammocks
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Water furniture
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Use of stickers on furnishings, mirrors, windows, doors, walls, ceilings, cabinets, etc.
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Any items hung from the ceiling (i.e., tapestries, blankets, flags, posters, lights etc.).
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Modification of existing electrical, plumbing, case goods, dry wall, and communication lines.
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Moving the shelving units or light fixtures
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Painting or drawing on any surfaces or furnishings (walls, ceilings, windows, doors, mirrors, or carpet)
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Other: see fire safety hazards listed under the fire safety regulation section
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Residents may NOT install bicycle/ski hooks or penetrate ceilings or walls in any way as it can cause serious structural damage to the building.
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Another aspect of room personalization includes hanging items on the walls. We understand your desire to do so, but at the same time want to minimize the impact this has on the building. In an effort to protect CMC property, the following items are not allowed (see your campus Assistant Coordinator for the acceptable hanging items):
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screws of any sort
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tape (i.e., scotch, masking, duct, etc., except painters tape)
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nails
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all sticky tack
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staples
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Students using college owned lofts or an upper bunk must have the guardrail attached and in place as designed.
Maintenance Requests
If something breaks or malfunctions during the course of the year, please contact your Residence Life Staff to complete a work request form. By requesting such, you give permission for College staff to enter your room to complete the repair, regardless of whether a resident is present at the time the repair work is conducted. Residents will be notified that staff have entered their rooms by a notice that will be placed on the vanity counter of the room. CMC staff will only enter a room in the presence of another staff member except in cases of emergencies.
Unless the repair is a result of normal wear and tear, residents will be billed for the cost of the repair or replacement work.
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The check-out process starts in your room at your check-out time. When ALL of your items have been removed from the building, the room has been thoroughly cleaned, and you are ready to check-out, be in your room to meet your RA who will check you out.
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Take all trash to dispose of to the dumpsters outside of the complex. Do not leave items in your room, hallway, bathroom, stairwell, or lounge. RAs will not check you out if common areas are cluttered. Do not place items beside a trash can or dumpster.
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Clean and dust ALL surfaces within your room. This includes closet shelves, drawers in desks and dressers, window sills, window panes, window tracks, bed frames, and under the bed.
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Clean your window blinds by gently handling them while they’re hanging. They break easily, so be extremely careful while handling them.
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Clean your windows using window cleaner and clean paper towels.
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Carefully remove tape, stickers, decals, labels, and stars from walls and ceilings. Scrub marks off of walls and ceiling. All spills/splashes must be wiped off walls and heating units (use a clean sponge to scrub walls).
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Clean mirrors, and remove adhesives and decorations.
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Wipe down window screen(s) with a wet cloth. Close and lock window(s).
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Remove all signs, posters, tape, stickers, decals, labels, and writing from your room door and clean both sides of the door.
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Assemble beds properly, insuring that all beds are at the 5th and 6th rung of the bed. ALL original furniture must be in the room. You will be charged for any missing items.
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Wash out the wastebasket and recycling bin and put both on top of your desk.
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If you have a fish tank, use a strainer to drain it. Rocks plug sink drains.
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Pick up all debris that you can and vacuum your carpet or sweep your floor. Be certain to get the edges of the room, too! If you need a vacuum, we have them at the front desks. Everyone needs one at the end of the semester, plan accordingly.
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For the ease of checking the room, please ask any moving helpers to leave the room during your check-out. You, your RA, and your roommate(s) (if applicable) are the only people who need to be present.
Note: Please contact your RA about the additional building specific cleaning expectations.
Health and Safety Inspections
Residence Life Staff will enter your room to conduct regularly scheduled routine maintenance/safety/health checks. The staff members will look for things that might contribute to maintenance, safety, or health problems. They will NOT search the rooms, but are obligated to report and a search may occur, if any violations of the residence hall regulations or guidelines are observed during their inspection. The RAs will be inspecting each room and bathroom for cleanliness and sanitation. Dates and times for room checks will be posted in the hall at least 48 hours prior to the room check, so that residents can rearrange their schedule to be present should they wish to do so. RAs will only inspect a room in the presence of the resident or another Residence Life staff member.
Sanitation and Trash
The residence hall is a shared community. Please do not leave garbage or personal property in any public area including hallways, bathrooms, lounges, laundry room and ESPECIALLY outside of the building. This includes dumping your trash in common area trashcans. Please assist us with proper disposal of all trash including wrappers, pop cans, cigarette butts, etc. Help keep our mountain environment beautiful.
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There is no housekeeping service. Your trash must be taken outside and placed in the dumpster, not left outside your doorway or out your window.
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Please use the dumpsters and keep the lids closed.
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Do not park in front of the dumpsters.
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The following items pose health, safety, or environmental hazards and cannot be placed in the dumpsters or left on campus: furniture, paint, motor and hydraulic oil, tires, batteries, gasoline, antifreeze, pesticides, contaminated soils, untreated medical waste, cans or drums that once held hazardous or flammable materials, explosives, chlorine, appliances containing freon or asbestos, microwaves, electronics, TVs and refrigerators.
Violations may result in judicial action. Do not allow trash to accumulate. Clean your rooms and bathrooms often. Take pride in your living areas and work out a cleaning schedule with your roommate to keep your room and public areas clean.
Remember to RECYCLE!!! Contact staff for procedures on your campus.
Check In/Check Out Procedures
All residents are required to follow designated check-in and check-out procedures. When leaving the residence hall, or moving to a new room within the hall, it is important that residents understand all expectations of them. Each resident is responsible for cleaning the room and their portion of the common areas in the room (bathroom). This includes scheduling a check-out time with the Resident Assistant at least 48 hours in advance. Each resident is responsible for returning their keys to the RA at the time they are checked out. You are provided a room condition form when moving in to document existing damage and condition. You should inspect carefully all items on the RCF and make note of pre-existing damages. Damage not noted on the room condition form at check-in will be charged to you at check-out. Details on current procedures and a list of damage repair and replacement costs are available from the Office of Student Life. Failure to adhere to check-out procedures will result in an improper check-in/check-out fee - a minimum of $75. You must check out no later than 24 hours after completion of your last class or final exam or hall closing time, whichever comes first. Missing a scheduled check-out time will result in your being rescheduled for a later time and may result in a minimum $25 penalty for each hour you are late checking out.
It is important that each resident realize the Residence Hall and Food Service Academic Year Agreement is binding for the entire academic year. Therefore, you are financially responsible for the agreement. Releases are granted only if you are graduating or transferring and have made this known at the time of application. Therefore, before residents sign leases for apartments off-campus, they should be sure they understand their contractual obligations to CMC. For questions relating to the agreement, please stop by the Office of Student Life for further clarification.
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